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Passport

Responsible department

Passport office
Monday to Friday  08:00 - 11.30 am and
Tuesday and Thursday 01.00 - 03.30 pm

Fee

A fee of 75.90 EUR applies for the issuance of a passport, this fee is 30 EUR for children under the age of 12. The fee must be paid directly to the city service upon application. Payment can be made with a credit or debit card. 
 

Waiting period and delivery

The passport is produced centrally in the Austrian State Printing Office for the whole of Austria, which is why a waiting period of 5 to 6 working days from the day on which the application was made can be expected. The new passport is delivered via registered letter to the domestic residence or desired address (e.g. place of work) of your choice.
 

Emergencies

Emergency passport:
Immediate issuance, fee: 75.90 EUR or 30 EUR for children under the age of 12.
(short validity period, cannot be used for entry into the USA or Turkey)

One-day express passport:
delivered on the afternoon of the next working day by DHL, fee: 220 EUR or 165 EUR for children under the age of 12. 

Express passport:
Waiting time of 2 to 3 working days, fee: 100 EUR or 45 EUR for children under the age of 12.
 

Austrians abroad

Austrians residing abroad may also apply for their passport at any passport authority in Austria.
In addition to the commonly required documents, proof of the main residence in the form of an up-to-date residence certificate (no older than four weeks) must be submitted. Austrians residing abroad must appear at the city service in person before applying with the required documents in order to initiate a verification of citizenship. The passport application can be made following confirmation of lawful Austrian citizenship of the person applying for the passport by the responsible embassy. You can find more information here.    

Please note:​
  • The passport must be applied for in person in the city service.
  • If lost travel documents or travel documents reported as stolen are found, they must be submitted to the passport authority for invalidation without undue delay. Further use without notification is a criminal offence.
  • All passports are valid until the end of their term. However, re-issuance may be applied for at any time as required. In cases of marriage and/or name change, a new passport must be applied for. 
  • Old passports are invalidated in the course of application for a new passport.
  • In general, the city service provides advice on passport and visa regulations in the countries of destination, for example, via the homepage of the Ministry of Foreign Affairs. 
  • The Ministry of Foreign Affairs generally recommends carrying a valid travel document every time you cross a border.
  • The new biometric passport can, as before, be applied for at any passport office in Austria, regardless of domestic residence.
  • All required documents must be submitted in the original form.
  • Passport photos must depict the person with a neutral facial expression and comply with the passport photo criteria.
  • The employees of the city service are gladly at your disposal for further information.

Required documents: Re-issuance, passport loss, passport theft

Documents required for re-issuance, passport loss or passport theft:

Documents: 
  • Birth certificate
  • Marriage certificate (for marriage and name change)
  • Certificate of citizenship
  • Degrees and official titles can also be entered on request. The respective proof (document) is required for this purpose.
Passport photo: 
  • Maximum of 6 months old
  • 35 x 45 mm
  • Minimum interpupillary distance: 8 mm
  • Portrait (see above for more information)
Old passport (required for invalidation) or identity card (if no passport is available) or driver’s licence with current name (if neither passport nor identity card are available).

In the event of passport theft, the theft report from a domestic police inspection

Please see below for details on travel documents for children and adolescents.

Passport photo specifications

  • The photo must be 35 mm in width and 45 mm in height.
  • The head must take up roughly 2/3 of the image.
  • The interpupillary distance must be at least 8 mm.
  • This photo may not be older than 6 months (up-to-date for babies).
  • The person must be easily recognisable.
  • The photo must be in colour, except for identity cards.
  • Only smooth and shiny paper without texture may be used for the photo.
  • The photo may not have any damage, impurity or unnatural colour (red eyes, among other things).
  • The face must be evenly lit and be in sharp focus, high-contrast and clear in all areas.
  • Shadows on the face and reflections must be avoided.
  • People who wear spectacles must ensure that their eyes are clear and easily recognisable.
  • The background must be one colour (light, ideally grey), have no pattern and sufficient contrast with the face.
  • The photo may only display the person to be photographed.
  • The photo must display the person with a neutral facial expression, uncovered eyes, natural rendering of skin tones and a closed mouth in a front shot (facing directly toward the camera).
  • A display with a titled or turned head is not permitted.
  • The wearing of headgear is only permitted for medical or religious reasons. Deviations are only permitted if the developmental level of the person or physical circumstances do not permit otherwise.

Passport for children under the age of 12.

Please note that your child (regardless of his/her age) must appear in person when the application for his/her own passport is submitted at the city service.

Documents required in the original:

  • Old passport (if available)
  • Birth certificate
  • Certificate of citizenship
  • 1 up-to-date passport photo (maximum of 6 months old, more recent for babies), 35 x 45 mm, minimum interpupillary distance: 8 mm, portrait orientation
  • one parent with legal custody as a legal representative with a valid photo identification (passport, identity card or driver's licence with current name) 
  • For unmarried parents, the proof of shared custody is to be submitted by the father when applying for a child passport. 
  • In the event of divorce, the court judgement on the legal power of representation for the child (parental custody regulation) must also be submitted. 
Validity for children between the ages of 0 and 2: 2 years
Validity for children between the ages of 2 and 12: 5 years
 

Fee:

  • Children’s passport: 30.00 EUR (baby passport: free up until the second birthday)
  • Children’s express passport: 45.00 EUR (waiting time of 2 to 3 working days)
  • Children’s one-day express passport: 165.00 EUR (delivered on the afternoon of the next working day)
  • Emergency passport before the twelfth birthday: 30.00 EUR with short validity period (cannot be used for entry into the USA or Turkey)

Passport for children and young people over the age of 12

The physical presence of the child is strictly necessary.

A parent with legal custody must be present as a legal representative and identify him/herself with a valid photo identification (passport, identity card or driver's licence with his/her current name).

In cases of unmarried parents, proof of shared custody must be submitted by the father when an application for a children’s passport is made.

Documents required in the original:
  • old passport (if available)
  • Birth certificate
  • Certificate of citizenship
  • 1 up-to-date passport photo (maximum of 6 months old), 35 x 45 mm, minimum interpupillary distance: 8 mm, portrait (please refer to the passport photo specifications for more information)
  • In the event of divorce, the court judgement on the legal power of representation for the child (parental custody regulation) must also be submitted.

 Validity of the passport: 10 years

    Fee: 75.90 EUR
    Express orders: 100 EUR (waiting time of 2 to 3 working days)
    One-day express passport: 220 EUR (delivered on the afternoon of the next working day)
    Emergency passport: 75.90 EUR with short validity period (cannot be used for entry into the USA or Turkey)

Questions?

Passport office
9500 Villach Standesamtsplatz (Entrance II)